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Room Reservations

Most classrooms on the St. George campus are booked via the Room Reservation System - RRS. Most conference rooms and lounges,and some seminar rooms are not yet available on the RRS, and must be booked directly through the college, faculty or department to which they belong. The major assembly space holders on campus not represented on the RRS include:
Hart House, the Faculty of Music and the Federated Universities & Colleges.

If you wish to check on room bookings and/or room availabilty, check our online booking calendar

Room reservations can be requested by fax, telephone or via

Online Reservation Request
Fax: (416) 978-4802
Telephone: (416) 978-2187
Any services required from the Facilities and Services Department for the use of U of T owned rooms must be placed through Academic + Campus Events. These would include the opening and locking of buildings and rooms, caretaking services to clean up after an event or to move furniture, an electrician to provide adequate power for large sound systems, lighting, etc. Please advise the ACE room booking staff of the likelihood of requiring such services at the time the room is booked.

Other services, such as audiovisual, parking, food and beverage services are normally arranged separately at the appropriate University office.

Charges

1) Events which are not considered to be part of the University's business are charged for the use of space. Room rental rates are approximately $26 - $78/hour (depending on room size).
See room rental rates page for more specific rates.

2) Campus groups which have been officially recognized by the Office of the Assistant Vice President, Student Affairs will not be charged for the use of space, but will be held responsible for any costs incurred by ACE. These are usually overtime caretaking or security costs passed on to ACE by the Facilities and Services Department.

3) Other University related meetings or events, not directly associated with the teaching and examination of degree or diploma granting courses, will be levied a modest space-use charge to offset some portion of the operating cost of the room. Rates are approximately $8 - $21/hour (according to room size). Organizers will also be held responsible for any costs incurred by ACE. These are usually overtime caretaking or security costs passed on to ACE by the Facilities and Services Department.
See room rental rates page for more specific rates.

In addition, any extraordinary costs incurred as a result of an event, such as damage repair, trades assistance or supplementary cleanup, will be passed on to the sponsoring organization or department.

Guidelines & Procedures